[Important]
The task dashboard is scheduled to be updated to a better version.
For any ongoing tasks, you can check them under the pages marked in red shown right.
Welcome to tōtus!
Here, you'll find everything you need to know about working at tōtus!
The information is organized by contents (Comics / Video / Web-novel) in a step-by-step manner for your convenience.
Read through this manual and begin your journey as a localization expert with tōtus.
[1] Application
[2] Horn Your Skill Through Expert Review
[3] Trial Test and Utilize of Community
[4] Registration
[5] Start Working
Comics
Video
Web Novel
[6] On going Tasks: Style Guide
[7] After Completing Tasks: Settlement
[8] Must-Read
[9] Frequently Asked Questions (FAQs)
[4] Registration
[5] Start Working
Comics
Video
Web Novel
[6] On going Tasks: Style Guide
[7] After Completing Tasks: Settlement
[8] Must-Read
[9] Frequently Asked Questions (FAQs)
When you install [Notion Boost] the extension program for Google Chrome, you can read documents more conveniently by utilizing ‘Outline (Pop up the Index on the top right)’, ‘Back to Top’ etc. (Click to Install)
[1] Application
In order to become a tōtus expert freelancer, you must take a test through the Job Posting page to verify your skills for the position!
└1-1 Apply through the Job Posting page
Tip: If you update what positions you are interested in (for example: Korean > English comics translation) you’ll be able to see relevant job positions!
Where to update your interests:
└─1-1-1 Overview
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You may view all currently available tōtus positions through the Job Posting page.
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Use the content type and language filters to sort for the exact positions you want.
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Easily find new available positions (excluding positions already acquired).
└─1-1-2 How to Apply
└──1-1-2-1 The Application Process
1.
Go to ‘Job Posting’ page to check current job postings that are open for applications.
2.
Click the Job Posting that you want to view its 'Job Posting Details’ page.
3.
On the right sidebar, after inputting your Relevant Experience (leave it blank for no experience) and attaching your resume, click ‘Take the test now’.
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(Optional) If you have relevant experience, input the appropriate dates into the fields.
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(Optional) Upload a resume/portfolio.
4.
After your test has been evaluated, we will notify you via email.
└──1-1-2-2 Be Aware
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[Take the test now] If the button is pressed, the test will be sent to your email.
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The test taking period and the test deadline start immediately, so please check the schedule accordingly to ensure you do not miss a deadline.
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Please submit the test by the deadline. (If the test is submitted after the deadline, any results are forfeited and re-submission is not allowed.)
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After applying for a position, you may view the deadline by following the steps below.
◦
View submission deadline: tōtus homepage > Job Posting > Test Status > Click the test > View submission deadline on top right side of page
└──1-1-2-3 Must Read
•
[Take the test now] If the button is pressed, the test will be sent to your email.
└─1-1-3 Test fee
Free
└─1-1-4 Re-testing
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If you did not pass a test and would like to re-take a test, you may re-take it 3 months from the initial test date.
└─1-1-5 Benefits to passing tests
└──1-1-5-1 Income from job projects
You can be matched with localization projects from various client companies, such as production companies, content providers, studios, and more.
Specific pay details depend on various factors such as the project’s difficulty, language pair and other factors.
└──1-1-5-2 Other Income (Regardless of passing the test)
└───1-1-5-2-1 tōtus Coin
tōtus coins: tōtus coins can be converted into cash and can also be used to purchase expert review tickets.
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Rate: 10 C (coin) → 1 KRW (won)
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Coins can be cashed out starting from 2,000,000 coins.
└───1-1-5-2-2 How to Earn tōtus Coins
How | How Much | Details |
Joining tōtus | 1,000 C | - One time only
- My tōtus > tōtus Coin > Click ‘Earn’ |
Adding a Comment in the Study Lounge | 3,000 C | - You can earn 3,000 coins per comment whenever you add a comment on other member’s submission. |
Getting ‘Best’ on my comment from other member | 500 C | - You can earn coins when you add helpful and detailed feedback on someone else’s Free Trial Tests. The applicant gets to select useful feedback as ‘Best’ and when your comment is selected as ‘Best’ you can get an extra 500 coins. |
Becoming one of the Top 3 Active Users This Month | Total 10,000,000 C | You can earn different amounts of coins depending on your ranking. |
└─1-1-6 Job Postings
Open job postings may change frequently.
└─1-1-7 “ Where Can I Find Received Feedback?”
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Where to check:
◦
Job Posting > My Activities > Status of Test
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Upper right corner Profile Icon > My tōtus > Application Status
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└─1-1-8 “Where Can I See My Coins?”
To check coins: My tōtus > tōtus Coins
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└1-2 Applying to a premium job posting
└─1-2-1 Definition
What is a premium posting?
Premium job postings are based on projects and have a fixed recruitment deadline, fixed workload and fixed pay rate. As soon as the positions are filled, the postings are closed, so apply quickly!
└─1-2-2 Benefits
What are the benefits of being accepted to a premium job posting?
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As soon as you are accepted for a job, you will be assigned work
Pass a test and start working! No wasting time.
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No waiting, you’ll be assigned a project asap
No waiting periods, be assigned projects immediately! If you want to start right away, try a premium job now!
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Work with a diverse array of client companies
Work with companies whose names you will immediately recognize! Level up your career experience by working with top companies.
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Upgrade your portfolio
Update and upgrade your portfolio by working on diverse projects, products, genres and even more opportunities.
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Project Retention Bonus
We provide a special bonus when you meet requirements after passing the screening.
└─1-2-3 Important Considerations
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Ensure that applying for a premium job doesn't interfere with your current task schedule.
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Not every Premium Job Posting includes a project retention bonus. Check the specific job posting details.
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Depending on projects, the schedule and amount of task may be subject to change.
└─1-2-4 How to Apply
1.
Log in to the tōtus homepage
2.
Click the ‘Job Posting’ tab
3.
Click the position you want in the Premium Job Posting section.
Image may vary from actual website.
4.
Pay the test fee (the fee may vary throughout the year).
└─1-2-5 Hiring Process
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Apply to a Premium Job → Initial Test → 1st Round Passed → Interview (optional) → Hired → Sign the contract and start working
※ In case of an interview being required, those who passed round one will be contacted individually.
※ Final hiring decisions will be sent by email.
└─1-2-6 Employment Type
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Freelancer
※ Because these are project-based roles, contracts will terminate after the completion of each working project.
[2] Expert Review, Upgrading My Skills
└─2-3-1 Overview
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You may get 1:1 feedback from a tōtus expert through the ‘Expert Review’ page.
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Based on detailed feedback on tests you’ve taken, check where you’re at and get the chance to level-up your skills
└─2-3-2 How to Participate in Expert Review
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Reviewee: the one getting evaluated
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Expert Reviewer: the person evaluating
└─2-3-2-A Reviewee
└──2-3-2-A-1 Steps to get reviewed
1.
Go to the ‘Expert Review’ page and check uploaded tests.
2.
Click on the desired test to see more details.
3.
Click the ‘Take the Test’ button to start the test.
4.
Get the test results and a 1:1 review from an expert.
5.
Get the results by email (as soon as evaluation is finished an email is sent).
└──2-3-2-2 Be Aware
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Test is sent via email as soon it is applied to.
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The test taking period and the test deadline are effective as soon as you click ‘Take the Test,’ so please check the schedule accordingly to ensure you do not miss a deadline.
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After applying for a position, you may view the deadline by following the steps below as well:
◦
To check the deadline: click ‘Take the Test’ > Submission deadline date is at the top right.
└─ 2-3-3 Expert Review Fees
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To get expert review feedback, you must use one ‘Expert Review Ticket’.
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Tests labeled with the ‘Get a Free Review’ label are free. (But it may take some time to see your results as there may be many applicants for free tests).
└─ 2-3-4 Stamps
└─ 2-3-4-1 What is a Stamp?
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Not only does expert review allow you to receive detailed feedback, reviewers may also give test-takers ‘recommendations’.
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When a reviewer gives a ‘recommendation,’ a stamp is automatically received.
└─ 2-3-4-2 How to Check Stamps
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While test-takers may view evaluation details and comments, currently, it is not possible to see if you have received a recommendation or not.
◦
The ability to see whether you have been recommended or not via a stamp page will be available in the future.
◦
Ability to check collected stamps: To Be Updated
└─ 2-3-4-3 Benefits
What’s good about having a lot of stamps?
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The chance of acquiring positions goes up.
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The chance of being assigned projects goes up.
2-3-B Reviewer (Expert Reviewer)
└─ 2-3-B-1 Qualifications to become an Expert Reviewer
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Skills verified in-house by tōtus
└─ 2-3-B-2 How to find the review page
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└─ 2-3-B-3 Review Pay Rate
Review pay rate is up to 30,000 won per test, depending on the questions and difficulty level.
[3] Free Trial Test and Community
└3-1 Free Trial Test
└─3-1-1 Overview
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It’s 100% free to take tests at various levels to improve your skills for better content localization.
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On this page, you can take free trial tests as long as you are signed up with tōtus
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You can check other members’ trial tests and exchange opinions with each other.
└─3-1-2 Pros
1.
Improve skills through competition and feedback
You can compare how other members work on same trial tests that you took.
You can share your opinions without restrictions.
You can earn tōtus coins each time you add a comment on the submissions of other members.
Help other members to improve their skills by adding detailed and constructive feedback!
You can earn extra 500 Coins if you are selected as the ‘Best Commenter’ by the member who submitted the test.
Experience the difficulty of testsBefore taking on actual tasks (job postings or tasks related to expert review) get a good idea of the difficulty level by taking on practice tasks.
└─3-1-3 “Where Can I See My In Progress Skills Tests?”
Profile Icon on the top right > My tōtus > Skills Tests
└3-2 Community
└─3-2-1 Overview
On this page, you can participate freely, even if you're not a verified tōtus expert but simply a tōtus member. View the submitted Trial Tests of other members and share your opinions on them.
└─3-2-2 Pros
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Earn Coins
◦
How to
▪
Add a Comment (1,000 Coins)
▪
Evaluate the Comment
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Exchange Opinions
◦
You can receive feedbacks on your work from other members.
◦
You can provide feedback on other member’s work (Only available when you submitted your Trial Test) .
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2nd Round of Comment Evaluation
◦
You can check how others rate my comments (Like/Dislike).
◦
You can rate others’ comment with a (Like/Dislike).
⇒ The 2nd Round of Comment Evaluation is helpful for improving the quality of feedback.
└─3-2-3 How to Make the Most out of the Community
Follow the steps shown below :
1.
Take Free Trial Tests
2.
Add a Comment
Route : Community > Click Other Members’ Work > ‘Add a Comment’
3.
See Others’ Entire Comments
Route : Community > See All Comments
4.
Like / Dislike
Respond to comments on your work with Like / Dislike
Where Can I See the Comments on My Work?
Where Can I See the Comments on My Work?tōtus Homepage > Profile Icon on the top right > Check My Skills > Trial Tests Completed > Go to Community
Click the thumbs up on a comment if it is helpful. (If a comment is helpful If a comment is not helpful )
If a comment is not helpful )
5.
Add Reply
Read comments from other members and add a reply.
[4] Register as a tōtus Expert
└4-1 tōtus Rating System
└─4-1-1 Definition
The tōtus rating system is a unique workmanship rating that takes into account the complexities of translation work. It is based on three key factors:
1. Work Competence: This includes the localization test scores at the time of registration as tōtus Expert or the quality of actual project.
2. Work Attitude : This includes the applicant’s work diligence and communication skills.
3. Guide Compliance : This includes the applicant’s compliance with references, such as Style Guidelines and Story Note/Design Note, as well as their ability to apply feedback.
This rate will be set when verifying skills first time, it may go up and down flexibly while working.
└─4-1-2 Types of Rating
The tōtus Rating System is divided into three ranks for each position.
The rank earned upon passing the test is not fixed and may be adjusted up or down based on attitude and the quality of work.
This system ensures that honest and hardworking tōtus Experts receive more tasks.
We are currently working on providing a service to check your rank on the tōtus Homepage.
Table
Search
└─4-1-3 tōtus Rating Criteria
└──4-1-3-1 Work Competence:
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Passing score of tōtus Skills Test (General Screening, Special Screening)
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The quality of actual work
└──4-1-3-2 Work Attitude
Diligence at Work
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Work diligence is closely related to work attitude.
•
Consistently delaying work without prior communication or dropping out a project lower work integrity.
Communication
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Good, smooth communication is essential.
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Failing to respond to task notifications or assignments, or neglecting communication after receiving a task, is not acceptable.
└──4-1-3-3 Guide Compliance
Abide by Guidelines
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Must abide by totus Quality Guide / Client Company Guide.
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Apply contents from Story / Design Note.
Apply Feedback
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Need to apply feedback from proofreader, QM to the next project. Especially, for the series project, applying feedback may maintain consistency of the project.
└4-2 Settlement Information
└─4-2-1 Where to Register
1.
tōtus Homepage > Make An Expert Profile > Settlement Information
2.
tōtus Homepage > On the top right drop down, My Profile > My tōtus > Make An Expert Profile > Settlement Information
└─4-2-2 Screen
└─4-2-3 Domestic Bank Account
Enter the required information shown below when you want to get paid into domestic bank account and you are currently living in Republic of Korea.
Required Information
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Bank
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Account Number
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Account Holder Name
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Individual Tax Return Number (Resident Registration Number or Business Registration Number)
◦
You can’t get paid properly if you enter wrong account number. (applied next month). Please enter correct information to get paid fully about your tasks current month.
Optional Information
•
Certificate for Business Registration
◦
Upload your Certificate for Business Registration here when you work as a freelancer at tōtus while registered as a business.
└─4-2-4 PayPal
Enter the required information shown below if you currently live in abroad except Republic of Korea.
Required Information
•
Method of Settlement : PayPal
◦
PayPal is a default.
▪
Every freelancer who doesn’t live in Republic of Korea will get paid via PayPal.
◦
However, you can get paid into your foreign account (wire transfer) if you currently live in a country doesn’t provide PayPal service.
▪
tōtus doesn’t accept a request of international wire transfer for personal reason or for reducing wire transfer fee.
•
Currency : Choose one of USD / JPY / EUR
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PayPal e-mail address
◦
You can’t get paid properly if you enter wrong e-mail address. (applied next month). Please enter correct information to get paid fully about your tasks current month.
•
PayPal Name
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PayPal Country and region codes
Optional Information
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Certificate for Business Registration
◦
Not Applicable.
└─4-2-5 International Wire Transfer
Send information show below via Channel Talk or vendor.hr@voithru.com.
Required Information for international wire transfer.
Receiver Personal Information
1.
Receiver’s Name (in English)
2.
Receiver’s Address (in English)
3.
Receiver’s Contact Number.
Receiving Bank Information
1.
Receiving Bank Country
2.
SWIFT Code (IBAN for European) or Bank Address (in English)
Receiver Account Number.
└─4-2-6 Changing Settlement Option
Do you want to change your settlement information which is registered at tōtus?
Can change personally :
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Domestic Bank Account → PayPal
Can’t change personally (Send a request via ChannelTalk) :
•
PayPal → Domestic Back Account
•
Domestic Back Account → Foreign Bank Account
•
Foreign Bank Account → PayPal
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Foreign Bank Account → Domestic Back Account
└4-3 Contract
└─4-3-1 Steps to Register as a tōtus Expert
Sign up → Authentication → Enter Experience (Optional) → Verify Skills → Enter settlement Information → Sign a Contract
└─4-3-2 How to Submit a Contract
You must sign a tōtus contract to be assigned tasks at tōtus.
Wait! You can’t see [Send contract]button?
Send the Contract button will be activated when the Profile completeness reaches 100%.
Ask to Channel Talk if you can’t see ‘Send Contract’ button when your Profile completeness reached 100%.
How to Sign a Contract
1.
tōtus Homepage > ‘Expert Profile’ on the top right > Right Sidebar
2.
Select Language for a Contract (Korean/English/Japanese) → [Send contract]
3.
Your Contract will be sent via e-mail (tōtus ID).
•
Check your Inbox and Junk.
•
If you don’t get a contract e-mail, ask to Channel Talk.
5.
Sign a Contract
6.
You will get a confirmation e-mail that indicates [Signed] the contract.
Congratulation!
Now you are registered as a tōtus Expert by signed a freelancer contract.
└4-4 Expert Profile
└─4-4-1 Profile Completeness
What is profile completeness?
Your profile completeness will be scored as much as you fill in each item of expert profile.
Your profile completeness may reach 20% when you enter basic information after signing up tōtus, and it may reach 100%.
. Frequently Asked QuestionQ : Do I have to fill every item?
A : There are required information and optional information. You’ll get tasks early as much as you enter the required information since required information directly affect on assigning tasks . On the other hand, optional information indirectly affects on assigning tasks.
Required Items : Basic Information / Work Information/ Settlement Information (Available after acquired Position)
Optional items : Relevant Experience / etc.
└─4-4-2 Percentage of Each Item
Percentage of each item of Expert Profile.
Item | Percentage |
Verified Skills | 20% |
Settlement Info | 20% |
Experience | 20% |
Education | 20% |
Attachment (Resume/Portfolio) | 20% |
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└4-5 Guideline Quiz
└─4-5-1 Who Is It For?
Who can participate : tōtus Members who acquired Position
Each position has its own tōtus Style Guideline.
For example, if you are an Expert of Korean>English Comics Translation, the Style Guideline that you need to acquaint would be different with the Style Guideline for an Expert of Korean>Thai Comics Translation.
When you want to build up your skills
or you want to enhance the quality of cultural contents under your expertise,
then you must read tōtus Style Guidelines by Position!
└─4-5-2 Where Is It?
Login to tōtus Homepage > on the right bottom
(If there is no Style Guideline for your Position, quiz pop-up won’t appear. Please ask ChannelTalk if there isn’t any Guideline Quiz )
└─4-5-3 Guideline Quiz Format
Quiz Format :
•
Choose one of two (One correct answer)
•
Choose two of four (One or two correct answer)
Numbers of Questions :
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8 ~ 15 Questions
└─4-5-4 The Acceptance Criteria
Condition to Pass the Guideline Quiz
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Scored 100
Tips to Pass the Guideline Quiz 팁
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Click [Review Incorrect Answers] to see all incorrect answers.
•
Your quiz will be reset if you leave the page before submitting it, and you’ll need to retake the quiz from the beginning.
•
Your quiz will be reset if you leave the page before get perfect score (100), and you’ll need to retake the quiz from the beginning.
◦
It is recommended to complete consecutive quizzes until you pass all questions.
└─4-5-5 “ Can I review questions I got correct?”
It’s not available for now..
Please check tōtus Style Guideline since every question is from Style Guideline.
└4-6 1:1 tōtus Expert Reviewer
└─4-6-1 What is Expert Review
It is a Position that only review and evaluate translation or typesetting tasks professionally.
As an expert reviewer, you can earn evaluation fees ranging from ₩3,000 to ₩25,000 (KRW) per task.
Also, an Expert Reviewer doesn’t need to wait until PM (Project Manager) assigns you tasks, since an Expert Reviewer is allowed to access tests submitted by other users on a first-come, first-served basis, so you can conduct reviews based on your schedule flexibly.
└─4-6-2 How to Apply
We monitor the reviews of test results from ‘Free Trial Test’ on the top of tōtus homepage within the company to select potential candidates who evaluate diligently and objectively, and we offer a position as a ‘1:1 Expert Reviewer’ among them via e-mail.
Steps to apply
1.
tōtus Homepage > Free Trial Test : Select a trial test to take and submit it after complete the test.
2.
tōtus Homepage > Community : Leave reviews on tasks submitted by other users
3.
We offer a position as a ‘1:1 Expert Reviewer’ via e-mail after completing internal evaluation on the quality assurance.
└─4-6-3 Where to Review
If you are selected as an expert reviewer, you can check the tests to review through shown below.
1.
tōtus Homepage > ‘Profile’ Icon on the top right > Check My Skills > 1:1 Expert Review
[5] Starting Working
└ 5-A Comics
└─ 5-A-1 How to Communicate
└── 5-A-1-1 Slack
Slack
•
We use Slack for task notifications and updates related to your actual work at totus.
•
You can check new task assignments, task start/end times, and updates on necessary documents directly through Slack channels and notifications.
•
We highly recommend to install Slack Application on Pc and Mobile for faster smoother communication.
Link to Downloand
•
└─── 5-A-1-1-1 Slack Invitation & Notification
Slack Invitation
[How to Connect Slack]
[FAQ] “I haven't received the invitation e-mail!”
Notifications About Actual Work (Assigning Task, Start/End of task, Reference)
Where is Notification
Types of Notification
└─── 5-A-1-1-2 How to Use Slack
Check the details by clicking toggles.
Participants in the Channel
Rules for Using Slack
How to Add Comments on Slack Thread
└── 5-A-1-2 Channel Talk
•
Where : Robot Icon on the bottom right corner
•
What for : How to use tōtus before starting actual working, Errors on Homepage (bugs), suggestions for improvement, settlements, issuance of certificates, etc.
◦
Channel Talk isn’t able to answer questions related to actual work.
◦
For inquiries regarding the project, it is recommended to communicate with PM/APM on Slack or verify with fellow participants on ToTalk.
└── 5-A-1-3 ToTalk
└─── 5-A-1-3-1 Overview
READ
•
(As of 2024-01-18) Currently, ToTalk doesn’t provide message notifications function. You must check ToTalk regularly to check whether received messages or not.
•
If you are a proofreader and you have an urgent message to deliver to a translation/typesetting Expert, we highly recommend to deliver it directly to APM/PM via Slack.
└─── 5-A-1-3-2 Rules for Using
All communication related to actual work, questions, and answers should take place in ToTalk. Please use it as a tool to freely convey any questions or messages you want to deliver to project participants for quality work.
•
Webtoon Translator/Typesetter
◦
You can ask questions directly to the proofreader if you have any doubts.
◦
However, please be especially cautious not to overly rely on the proofreader for aspects that the translator/typesetter should independently assess.
•
Webtoon Proofreader
◦
Providing feedback to the translator/typesetter in the feedback section (formerly known as 'Comment') is the same.
◦
However, if you have feedback to remind something which is not modified, then communicate by tagging (@)a person who need to receive the message via ToTalk.
└─── 5-A-1-3-3 How to Use
•
Search ToTalk Chat which mentioned a Specific Translation Box
1.
Go to the specific translation box
2.
Click on “View ToTalk Mentions”
Click the square icon bottom right to watch in full screen.
•
Mention a Specific Translation Box in ToTalk
1.
Click the Icon in the specific translation bo (Clicking will copy the link to the clipboard.)
Icon in the specific translation bo (Clicking will copy the link to the clipboard.)2.
Click the [Purple ToTalk Icon] on the bottom right or click the [ Speech Bubble] icon in the translation box.
Speech Bubble] icon in the translation box.3.
Select the project from My Projects on the left.
4.
Mention the participant you want to tag by typing “@” in the chat box.
5.
Enter your message and click “Send”.
•
Add a Comment on a ToTalk Message
1.
Click the […] button next to the message.
2.
Click “Reply to Thread”
3.
Mention the participants by using @ in the comment box and click [Send Now].
•
Re-mention ToTalk Messages or Comments in ToTalk
1.
Click the […] button next to the message.
2.
Click [Copy Link]
3.
└─── Are You a Proofreader?
[Proofreader → @Translator]
•
This character often emphasizes masculinity but frequently uses a feminine tone of speech. Please pay attention to this aspect in your future work.
•
The speech bubble margin ratio is incorrect, causing delays in revisions. Please compare the reviewed version with the one you submitted and be mindful of this in your future work.
└─── Are You a Translator?
[Translator → @Proofreader]
•
In Episode 5, '어머니의 날' was translated as '어버이 날,' but in Episode 7, '아버지의 날' appears again. Can you change '어머니의 날' in Episode 5 back to the original '어머니의 날'?
•
This text is a Korean-style joke, and a literal translation wouldn't be suitable for English-speaking audiences. That's why I provided an adapted translation.
└─── 5-A-1-3-4 "You don't have permission to view this project”
Q1. I clicked on the link and it says, "You don't have permission to view this project."
A: You can't open the link for projects you're not a participant in. If the link doesn't open, please tag the person who shared it and inquire through a ToTalk comment.
Other Language
└─5-A-2 Task Assignment
└── 5-A-2-1 Interest Survey
When a new project that matches your profile and test results is available, you will receive a 'Interest Survey’ via email and on the Totus website. This survey asks if you are willing to participate in the specific project.
Website > Upper right corner bell icon > Notifications > Click 'View Details' to delve into detailed project information.
•
Sample image of Interest Survey
Please check the details of the project first to decide whether Yes or No.
•
Clicking No, I’m not interest will lose a chance to work on this project.
•
Clicking Yes, I’m interest will give a chance to work on this project.
◦
One of the candidates who selected Yes, I’m interest will be selected to work.
└── 5-A-2-2 Interest Survey FAQs
Interest Survey FAQs
"Does clicking 'Yes, I’m interest' guarantee to get project?"No, it doesn't. We send work interest surveys to multiple workers and select one of those interested.
Which means clicking 'Yes, I am interested' does not guarantee an assignment.
How long do I have to respond?There's no specific deadline. You can respond until the assigning is done. However earlier response increases a chance to get project.
Can I change my response?Unfortunately, you can’t change your response after submitting. However, you can decline the project when you are selected to work. When you decline it, the next candidate get a chance to work.
How can I know if I'm assigned?You'll receive a Slack notification when you’re assigned the project.
However, there's no way to know when you’re not assigned.
Can I see which projects I accepted or rejected??tōtus Notifications > You can see in Task Distribution tab.
Can I review the project details after I responded?No. Unfortunately, to protect copyright, you won't be able to review the project details again once you've submitted your response.
└── 5-A-2-3 Assignment Confirmation
If you’re selected to work, you’ll receive a message titled '[New Task] Please accept or decline the new task.’ via Slack - tōtus Offer App.
Review the message and click 'Accept Work' to confirm.
Example of Slack Message. Actual screen may be different.
You can also confirm and accept assignments on website!!
* Homepage> Profile Icon > My Projects > Ongoing > Unaccepted
* Homepage> Profile Icon > Manage Tasks > Calendar > Ongoing
* Homepage> Profile Icon > Manage Tasks > Incomplete > Action Needed
└─ 5-A-3 Workflow
└── 5-A-3-1 The Localization Process
The process of localized Webtoon from original language to target language at Voithru is shown below.
For Webtoon, it requires more elaborate localization process unlike translating other contents. This is because Webtoon includes the 'webtoon-typesetting' design, which demands more than textual work.
To introduce Webtoon to international readers in clear, interesting way,
1.
Translation considering various cultural background
2.
Typesetting considering visual effect
are included when working.
└── 5-A-3-2 Describe Step by Step
① Transcription
② Translation
③ Proofreading in Translation
④ Typesetting
⑤ Translated Typesetting Proof
⑥ Typesetting Proof
⑦ Final Review
⑧ Customer Review
① Transcription
Process to convert text from the Webtoon images into a text format using OCR.
② Translation
Process to convert original language into target language.
③ Translation Check
Process to proofread initial translation.
Items to check are shown below:
•
Abided by Style Guideline
•
Abided by Design Note / Story Note
•
Grammar
•
Typos
•
Mistranslation
•
Polishing Text (better expressions, enhancing readability through line breaks, abbreviation, etc.).
•
Omission
④ Typesetting
Process to apply translation and extra request by using Photoshop. Typesetting includes inserting text in speech bubbles and sound effect places on the illustration.
This example shows what typesetters do.
[The Original] [The Translation after Typesetting]
⑤ Translated Typesetting Check
Process to proofread final version of translated typesetting. Items to check are shown below:
•
Typos/mistranslations/issues missed during proofreading in translation
•
Ensuring the translated test is in correct speech bubbles
•
Checking proper arrangement in left-to-right/right-to-left reading order
•
Evaluating readability in sound effects, etc.
•
Omission
This process is the last chance to polish translation.
⑥ Typesetting Check
Process to check overall design and layout of webtoon including following items.
•
Font size, line-space, margin, shape of speech bubbles, sound effects/retouching illustration and overall visual factors
Check and correct the text to be displayed in interesting and readable way.
⑦ Final Review
Process to review the final result before deliver to client company.
It involves checking errors related to request of retake from client company.
⑧ Customer Review
Process that either the client or an internal representative expressing the client's voice reviews the final result.
└─ 5-A-4 Penalty
└── 5-A-4-1 Overview
We adopted this system to assign more project to truthful hardworking tōtus experts, also to impose sanctions to tōtus experts who abuse system.
└── 5-A-4-2 Check My Penalty
[My tōtus] > [Penalties]
└── 5-A-4-3 Details
└─── 5-A-4-3-1 Penalty Items and Points
Comics Expert
[Overdue]
Impose 3 Penalty Points if submitting after the deadline
[Communication]
Impose 5 Penalty Points if being out of contact or using swear words
——————————————————————————————————
[Not Abiding by Delivery Files Format]
will be added as a penalty item later
[Changing Schedule Frequently ]
will be added as a penalty item later
]
Impose 3 Penalty Points if submitting after the deadline
[Communication]
Impose 5 Penalty Points if being out of contact or using swear words
——————————————————————————————————
[Not Abiding by Delivery Files Format]
will be added as a penalty item later
[Changing Schedule Frequently ]
will be added as a penalty item later└─── 5-A-4-3-2 Penalty Rate
From 2024, the penalty rate during from 25th of this month to 24th of following month will be decided by total points which earned during from 25th of last month to 24th of this month.
| 1st Yellow Card | is imposed when reaching 10 penalty points |
| 2nd Yellow Card | is imposed when reaching 15 penalty points |
| Red Card | is imposed when reaching 20 penalty points (5% pay cut) |
| Black Card | - is imposed when getting yellow cards for the second month in a row (20% pay cut)
- stop assigning new tasks for two weeks |
└─── 5-A-4-3-3 Effective Date for Pay Cut
Commencing from the settlement on submissions in January 2024 (which is payments scheduled for February 2024), pay cut will be enforced.
└─── 5-A-4-3-4 Appeal
If you believe that you’ve been unfairly imposed penalty points, you can dispute about it.
You can dispute about the penalty points which earned from 25th of last month to 24th of this month during 25th 15:00 KST to 27th 12:00 KST this month. An internal review will be proceed to judge justification of the penalty.
How to AppealMy tōtus > tōtus Penalty > Penalty Details > Click [Appeal]
[Note] The Appeal button is activated only from the 25th 15:00 KST to 27th 12:00 KST.
Read
Appeals based on personal reasons will not be considered to review.
We recommend to adjust schedule, etc. with PM before penalty imposition.
Read
Appeals based on personal reasons will not be considered to review.
We recommend to adjust schedule, etc. with PM before penalty imposition. Check the Result of the AppealOnce your objection is approved, the Penalty Details will display 'Penalty Cancelled'.
└─── 5-A-4-3-5 Must Read
For deliberate misuse, such as using translation software, or critical errors that lead to cause damage to the company, the company can immediately suspend the account temporarily / permanently regardless of the amount of penalty points.
└ 5-B Video
└─ 5-B-1 How to Communicate
└── 5-B-1-1 KakaoTalk Open Chat
└─── 5-B-1-1-1 Purpose of Use
To deliver announcement
└─── 5-B-1-1-2 How to Participate
An e-mail of acceptance as a video translator includes the link to access to KakaoTalk open chat.
Click the link to participate open chat.
Example passing e-mail including the link.
└─── 5-B-1-1-3 Read
•
Do not send message unless PM asks to response since the open chat is not for promoting friendship between participants. You may be imposed sanction on using tōtus when not following the rule.
•
It’s not possible to access the open chat when living in abroad.
└── 5-B-1-2 Channel Talk
└─── 5-B-1-2-1 Purpose of Use
Inquire to Customer Service Center via Channel Talk when you have questions while working or using tōtus.
└─── 5-B-1-2-2 How to Inquire
•
Inquiries about using tōtus Link
•
Inquiries about actual work Link
└─── 5-B-1-2-3 Must Read
•
Please use ‘Report‘ function except for the operating hours.
[Chat Operating Hours]
Operating Days: Monday ~Friday (Closed on Weekends and Holidays)
Operating Hours: Weekdays 10:00 ~ 19:00
Lunch Break: 12:30 ~ 13:30
Operating Days: Monday ~Friday (Closed on Weekends and Holidays)
Operating Hours: Weekdays 10:00 ~ 19:00
Lunch Break: 12:30 ~ 13:30•
The answers may take a long time to answer when questions are not specific and clear.
└─ 5-B-2 Task Assignment
└── 5-B-2-1 Prerequisites
First, sing a contract after entering settlement details on My tōtus.
Second, please acquaint Basic Guideline.
Third, must pass Guide Quiz (applicable to only some positions)
Read guideline (Click the left triangle)
└── 5-B-2-2 Priorities
First, an Expert who quire higher score at Skills Test
Second, an Expert who participate in Community actively\
Third, an Expert who received good evaluation on actual work
└─ 5-B-3 Work Flow
└── 5-B-3-1 Work Process
There are four stages in a video translation work process.
•
Subtitler/Captionist/Transcriber : Set the timecode, generate subtitles for dialogues of speakers or on screen text.
•
Transcription Proofreader : Proofread to correct typos and omissions. Can provide feedback to the previous translator who made the original subtitles.
•
Translation : Translate the original subtitle, and modify timecode to match with target language.
•
Translation Proofreading : Proofreader review the translation and modify. Can provide feedback to the previous translator who made the translated subtitles.
└─ 5-B-4 Minglo
└── 5-B-4-1 What is Minglo?
From YouTube to TV series regardless of time and place, it is a tool to manage tasks for subtitling in the original & the translation of Minglo platform. Every video expert needs to work using Minglo.
└── 5-B-4-2 How to Use Minglo
└─── 5-B-4-2-1 Download
| PC ver. | ① tōtus Homepage : Log in > Profile on the top right > Video
② Click: [link] |
| Android ver. | Starting January 2025, the app is no longer available for download |
| iOS ver. | Starting January 2025, the app is no longer available for download |
※ Both PC version and App version of Minglo doesn’t provide notification function.
※ Starting January 2025, the app is no longer available for download
└─── 5-B-4-2-2 Log in
Log in with tōtus account | Log in with the same ID, PW as tōtus |
Log in with Google account | Can log in with Google account if signed up to tōtus with Google account.
※ Try to log in with Google account when it is not able to log in with tōtus account. However, link tōtus account with google account first
(My tōtus > My Account) |
└──5-B-4-3 Accepting Project
Projects appear in Minglo > Select a Project right after they are uploaded, and every 15 mins (o’clock, 15 min, 30min, 45min), ‘Select a Project’ button is activated.
※ A push notification doesn’t work. You need to watch the available time.
Time to ‘Select a Project’ button is activated
projects uploaded during 0 o’clock ~14min 59sec are available at 15min
projects uploaded during 15min 00sec ~ 29min 59sec are available at 15min at 30min
projects uploaded during 30min 00sec ~ 44min 59sec are available at 30min at 45min
projects uploaded during 45min 00sec ~ 59min 59sec are available at 0 o’clock
Example
If ‘Select a Project’ button is not activated even when projects are uploaded
’Select a Project’ button is in gray and it shows available time when putting mouse cursor over the button.
If ‘Select a Project’ button is activated and projects are uploaded’Select a Project’ button is in purple.
Click the left V shape to watch preview
└──5-B-4-4 Start Working
You can see your task in Minglo > Dashboard when you succeed to select a project .
Select a task from Project in Progress, and click the purple arrow on the bottom right to open Editor.
Projects in progress will be shown in order of close to the deadline.
└──5-B-4-5 Reporting a Project
You can use Dashboard > Report if it is unable to proceed working since there are errors or issues on the assigned task.
Write a specific reason in the writing box which pops up when clicking ‘Report’ button.
Example of Reasons for Report
- Task Number: (ex) #3551032
- Task Types: (ex) Task by audio
- Deadline: (ex) May 2nd 7 PM
- Errors: (ex) I can’t listen well because sounds quality in some parts got lower rapidly.
- Error Section: (ex) 1min 01sec ~ 1min 45sec , 5mis 02sec~30sec
└──5-B-4-5-1 When do I report?
You can check reporting cases by position shown below if it’s tricky to decide to report!
Transcription
Translation
Translation Checker
└──5-B-4-5-2 Do I Have to Report for this?
Is it too tricky to decide to report even after reading reporting cases?
•
In Business Hours (Weekdays 10:00~19:00), you may enter your basic information on ChannelTalk Customer Service click ‘View Report History’ to inquire.
ChannelTalk Customer Service click ‘View Report History’ to inquire.•
Click ‘Report’ to check with PM first if it’s not Business Hours.
└─5-B-4-6 Dropping Out of a Project
Use Dashboard > Drop function if you are not able to complete the assigned project.
└──5-B-4-6-1 What’s the difference between Report and Drop?
•
Report: A function to use when the assigned project has errors or issues
•
Drop: A function to use when it’s not able to complete the project by personal reason
└──5-B-4-6-2 When Can I Use Drop?
•
You can use Drop when you are not able to proceed the project for personal reasons.
◦
Don’t recommend using it.
◦
Drop out the project within 30min from selecting the it if it’s necessary.
◦
Must not use more than three times in a day.
└──5-B-4-6-3 What Happens Next?
•
The project will disappear on your Dashboard.
•
It counts 0 point regardless of how much you’ve proceeded the project.
•
It counts 0 point even when PM make you to drop out the project.
◦
Forced use of Drop due to missing the deadline
◦
Forced use of Drop due to out of contact
└──5-B-4-6-4 Do I Have to Drop when I think I’ll Miss the Deadline?
•
Using Drop may cause the crucial penalty such as permanent expulsion, etc.
◦
You must check the deadline and the video before you start working, and submit it as soon as possible.
•
If it’s delayed by unavoidable reason,
◦
In weekdays(10:00~19:00), you may enter your basic information on ChannelTalk Customer Service and click ‘Report Overdue’ to inform expecting submission date.
ChannelTalk Customer Service and click ‘Report Overdue’ to inform expecting submission date.•
If it’s not able to submit by unavoidable reason,
◦
In weekdays(10:00~19:00), you may enter your basic information on ChannelTalk Customer Service and click ‘Share the Reason with PM before Drop’ to share the reason.
ChannelTalk Customer Service and click ‘Share the Reason with PM before Drop’ to share the reason. └──5-B-4-6-5 Drop Cases by Position
Translation Checker
└─5-B-5 Penalty
└──5-B-5-1 Overview
We adopted this system to assign more project to truthful hardworking tōtus experts, also to impose sanctions to tōtus experts who abuse system.
└──5-B-5-2 Check My Penalty
[My tōtus] > [tōtus Penalty]
└──5-B-5-3 Details
└───5-B-5-3-1 Penalty Items and Points
Video Expert
[Drop]
Impose 3 Penalty Points if Drop out the task 30min later from selecting the project
[Overdue]
Impose 3 Penalty Points if submitting after the deadline
[Action Needed]
Impose 5 Penalty Points if not starting working even over the deadline
[Communication]
Impose 5 Penalty Points if being out of contact or using swear words
[Video Neglect ]
Impose 5 Penalty Points if submitting tasks without watching / checking the video
]
Impose 3 Penalty Points if Drop out the task 30min later from selecting the project
[Overdue]
Impose 3 Penalty Points if submitting after the deadline
[Action Needed]
Impose 5 Penalty Points if not starting working even over the deadline
[Communication]
Impose 5 Penalty Points if being out of contact or using swear words
[Video Neglect ]
Impose 5 Penalty Points if submitting tasks without watching / checking the video└───5-B-4-3-2 Penalty Rate
From 2024, the penalty rate during from 25th of this month to 24th of following month will be decided by total points which earned during from 25th of last month to 24th of this month.
| 1st Yellow Card | is imposed when reaching 10 penalty points |
| 2nd Yellow Card | are imposed when reaching 15 penalty points |
| Red Card | is imposed when reaching 20 penalty points (5% pay-cut) |
| Black Card | - is imposed when getting yellow cards for the second month in a row (20% pay-cut)
- stop assigning new tasks for two weeks |
└───5-B-4-3-3 Effective Date for Pay-cut
Commencing from the settlement on submissions in January 2024 (which is payments scheduled for February 2024), pay-cut will be enforced.
└──5-B-4-3-4 Appeal
If you believe that you’ve been unfairly imposed penalty points, you can dispute about it.
You can dispute about the penalty points which earned from 25th of last month to 24th of this month during 25th 15:00 KST to 27th 12:00 KST this month. An internal review will be proceed to judge justification of the penalty.
How to AppealMy tōtus > tōtus Penalty > Penalty Details > Click [Appeal]
[Note] The Appeal button is activated only from the 25th 15:00 KST to 27th 12:00 KST.
Read
Appeals based on personal reasons will not be considered to review.
We recommend to adjust schedule, etc. with PM before penalty imposition.
Read
Appeals based on personal reasons will not be considered to review.
We recommend to adjust schedule, etc. with PM before penalty imposition. Check the Result of the AppealOnce your objection is approved, the Penalty Details will display 'Penalty Cancelled'.
└─── 5-B-4-3-5 Must Read
For deliberate misuse, such as using translation software, or critical errors that lead to cause damage to the company, the company can immediately suspend the account temporarily / permanently regardless of the amount of penalty points.
└─ 5-C Webnovel
└─ 5-C-1 Task Assignment
└── 5-C-1-1 email
•
Task Assignment: You’ll receive an e-mail to ask whether accept or decline when you’re assigned a project.
(We’ll send an e-mail to invite to join Slack which is a communication method for actual work.)
└─ 5-C-2 How to Communicate
└── 5-C-2-2 For Actual Work : Slack
•
Slack :
◦
We will send an e-mail of invitation to Slack to your e-mail that used to sign up to tōtus. We recommend to install Slack App on PC and Mobile for better smoother communication.
•
Download Slack
PC
→ Windows: Windows | download | Slack
→ Mac: Mac | download | Slack
Mobile
→ Android: https://slack.com/intl/ko-kr/downloads/android
→ iOS: https://apps.apple.com/kr/app/slack/id618783545
└── 5-C-2-2 Other Queries : ChannelTalk
Connect to the administrator
•
For What : how to use tōtus before actual work, errors on Homepage (bugs), require improvement, settlement, issue a certificate, etc.
※ The administrator can’t give answers about actual work via ChannelTalk. We recommend to communicate via Slack with PM/APM to enquire about actual work. 다.
•
Where : Channel Talk Link (Click)
Channel Talk Link (Click)[6] While Working : Style Guide
EN : TBU
JA : TBU
[7] After Completing Tasks
└7-1 Payment Date
Our payment cycle runs on the 7th business day of each month. However, in the case of holidays at the beginning of the month, there might be a slight delay, typically by 1-5 days.
(business day: working days except for national holidays, public holidays, weekends )
Calendar View
Search
[Update Payment Method]
If a transfer is not possible due to issues on the payment account, and, the payment will be made on the next payment date.
However, the payment will be further delayed if no updates are made to the information by the next payment date, so please be sure to take note.
The amount of declined payment will be displayed on My Settlement > Settlement In Progress.
└7-2 Check My Settlement
You can check your Profile on the top right> My Settlement.
You can also check three types of status of settlement history in My Settlement.
Estimated | Total amount for all submitted tasks |
Settlement In Progress | Amount to be paid for all submitted tasks in the current month (confirmed on the 25th)
※ The month's reference is as follows:
Example) December 25, 2023 - January 24, 2024: 2024.01 |
Paid | Amount successfully transferred from tōtus. |
└7-3 Appeal
When you encounter any issues with the payment in progress, you have the option to file a dispute.
You can find the [Payment Appeal Form] button in ‘My Settlement’ >’Settlement In Progress’ to initiate the payment dispute process.
Please note that payment amount disputes can only be made between 12:00 PM on the 25th and 12:00 PM on the 27th. Any inquiries received after this period will be addressed in the following cycle.
[8] Must Read
└ 8-1 Use of Translation Tools
We've noticed that the number of experts using translation tools increased recently.
You must check the items shown below and abide by them.
Lots of readers and viewers may immediately notice the poor, awkward translation in cultural contents and localization. So we demand extra effort and care.
tōtus reviews and checks the quality of works based on working time, whether using auto translator, etc. by randomly sampling files before delivering every month.
According to Article 12 paragraph 1 of tōtus Terms of Use, tōtus Experts can’t provide translation using auto programs such as Google Translate, Papago, etc. It may lead to ne imposed penalty when violating it.
•
In order to Learn ab out Penalty System → search ‘Penalty’ on this page
Especially when the client company raises the quality issues such as using auto translator, it may involve full recovery of se payment of the relevant month and the client company claim damages. So we request extra care and effort.
└ 8-2 Copyright Infringement
It demands to give extra care to matters related to Contents Copyright since we involve working with cultural contents (video/webtoon/webnovel) etc.
What is Copyright Infringement?
Using contents without permission from the copyrighters or using contents in ways of invading privacy of the copyrighters
These cases shown below acre considered as copyright infringement.
•
When sharing / providing, leaking a work in progress with / to a third party.
•
When pirating a work in progress and utilizing it for another work without permission.
•
When it is regarded as a work is utilized for other than localization work, etc.
Legal actions shown below may be taken when infringing a copyright.
•
Recompense the original copyrighter and the company client for damage.
•
Pay compensation for damages and another 100% of the price of the work request to the company(Voithru) when violating actions.
•
May be punishable by up to a 50 million KRW(won) fine and 5 years in prison or face up both punishment.
[9] FAQs
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